Secure Records Storage

Layers of Security

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Every day, your company generates more and more paper records–and keeping up with them is a challenge. Files should be accessible enough to support your workflow processes, but also protected from unauthorized access. Retention guidelines must be followed to ensure legal compliance. The right records storage solution can make or break your ability to meet these obligations.
DocuGuard takes the hassle and headache out of storing and managing your documents. Our secure records storage service frees up valuable office space, improves efficiency, and reduces the risk of data breach for your company.

Prevent data breaches

Data breaches can occur at any time, for any number of reasons. It can be something as simple as a file being accidentally given to the wrong person, or a sensitive document being stolen. Regardless of the method, your company can be held liable for the unauthorized disclosure of confidential and sensitive information.

DocuGuard’s secure records storage service reduces your company’s data breach exposure. We store your documents and files off-site in our secure records centre, which features the following systems to prevent your corporate information from being stolen and misused:

  • 24-hour security surveillance
  • Controlled card key access
  • State-of-the-art alarm monitoring

Our staff are screened and bonded so you always know your information is in the right hands.

Protect your information from disaster

A fire, theft or flood at your office can destroy your corporate information. Our secure records storage service offers your business a cost-effective, reliable solution for protecting your documents from disaster. We store your records in high-density shelving units to prevent physical damage. Our document storage facility features the following disaster prevention systems:

  • Fire detection and suppression technology
  • Climate controls and monitoring
  • Redundant, backup power

Your documents are available 24/7/365 to support your disaster recovery needs.

Reduce file storage and retrieval costs

In-house file storage and retrieval is costly. It’s difficult to justify using expensive office space to store documents when that space could be used for revenue-generating employees and tasks. And when your employees spend time searching for files, they have less time to devote to their core responsibilities.  

DocuGuard lowers your file storage and administrative costs. We transfer your documents to our records centre, where they are professionally stored and managed. When you need a file, we deliver it to you–same day or next day–and even pick it up to refile when you’re done. It’s a no-hassle solution that lets your employees spend their time efficiently and can increase profitability for your business.

For more information about our secure records storage services, please contact us by phone or complete the form on this page.

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